Project Coordinator – Maidenhead – £18.25 per hour

Our client, a vaccine manufacturing company based in Maidenhead is looking for a Project Coordinator. This is a temporary position for 9 months, possibly longer.

Key Responsibilities:

General Administrative Support for EMEA Medical Affairs:

•             Be the first point of contact for daily admin issues/queries

•             Support with project coordination across EMEA Medical Affairs

•             Support with meeting scheduling when needed

•             Support the team with raising IT service desk tickets and follow up to ensure resolution

•             Support the team with navigating Medical Affairs systems when questions arise

•             Support team with gaining access to systems when needed

•             Coordinating onboarding of new EMEA medical affairs employees by ensuring access to various systems are granted and introduction meetings are arranged.

•             Support with any general admin tasks/overflows within Medical Affairs across regions

•             Support during absence or holiday cover for Medical Affairs Ops Manager

Support with Contracts/documents:

• Support EMEA Medical Affairs with filing/uploading documents to Companion (contracting system) when needed
• Support team with using Companion system when questions arise
• Support with filing documents on to MARS SharePoint site
• Ensure any contracts/documents that were submitted into SAP as part of PR are also filed in Companion appropriately

Procurement & SAP Support:

• Support with raising Purchase Requisitions for EMEA Medical Affairs team
• Monitor workflows and status of PRs to ensure smooth transition to POs
• Communicate required information with regards to approved POs to Medical Leads
• Monitor delivery date of established POs and where extension is needed alert Medical leads/Medical Affairs Ops Manager given necessary amendments to the contracts may be required
• Support with any changes to the POs when needed
• Work with Procurement in EMEA to resolve any issues with PR/POs for individual countries.
• Support with “goods receipting” EMEA MA invoices upon approval
• Support EMEA team when establishing new vendors by working closely with EMEA Procurement and Medical Lead to resolve any issues that may arise.
• Ensure vendor information is up to date and when changes occur submit vendor change request to Procurement
• Annually support with closing PO from previous fiscal year upon review and discussion with Medical Affairs Ops Manager

Skills:

• The candidate would need to have purchase order and invoicing experience and be familiar with SAP system
• The candidate would need to be comfortable with numbers and have good excel skills
• Proactive with strong organizational skills
• Strong team player with excellent coordination skills
• High attention to detail and accuracy
• Comfortable working across EU countries remotely
• Good interpersonal and communication skills