Job Description

Facilities Administrator – Up to £24K Central Reading

As Facilities Administrator you will be responsible for:

  • Maintaining a professional and proactive presence with both internal and external stakeholders
  • Meeting, greeting and escorting visitors, coordinating meeting rooms and other requirements
  • Assisting with booking staff into the office and allocating parking
  • Answering reception calls promptly and within a professional manner
  • Ensuring the stationary stock levels and facilities supplies are maintained
  • Answering general facilities queries
  • Scanning incoming post and provide support to the wider teams with printing of legal documentation.
  • Act as the first point of contact for the firms DX/Royal Mail contracts
  • Setting up new wills and deeds on the firms archiving system
  • Destroying archived files in line with the firms destruction policy
  • Assisting the Facilities Manager with the weekly and monthly H&S checks
  • Liaising with the Facilities Manager to report outstanding work that requires further approval
  • Provide support with ad hoc projects where advised by Facilities Manager

Essential skills and experience… what are we looking for?

You will have the following skills and experience:

  • Strong interpersonal and communication skills
  • Proficiency within MS Office and Outlook
  • Excellent organizational skills and attention to detail
  • The ability to work independently, without close supervision, as well as part of a team.
  • The ability to consistently meet deadlines and to manage competing priorities

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